Development Administrative AssistantCompany: URI Foundation
Date Posted: March 1, 2018
Development Administrative Assistant
The University of Rhode Island Foundation
The Development Administrative Assistant will be a member of the Administrative Support Team at the URI Foundation, and report to the Associate Vice President of Principal Gifts with a dotted line to the Executive Assistant to the President
- Provide support for the principal gifts unit including but not limited to, scheduling and maintaining calendar of appointments and travel, answering and screening telephone calls, managing contact reports, developing monthly expense reports and assisting with principal gift focused events;
- Attend meetings with or in the absence of the Associate Vice President of Principal Gifts to capture and disseminate information.
- Research and prepare reports by collecting and analyzing information.
- Edit and proof read documents and reports to ensure accuracy.
- Support advancement work of the President of URI and the URI Foundation by preparing event and visit strategy briefings, call sheets, travel itineraries and assist with the coordination of Presidential travel;
- Assist the Administrative Support Team with tasks that support the activities of the URI Foundation; including but not limited to coordinating mailings and mail merges, ordering office supplies, and opening and distributing daily mail;
- Provide back-up coverage for functions including coverage of reception area and answering main phone line;
- Minimum of five years of prior administrative experience, preferably in a fundraising, development or advancement office;
- High proficiency in Microsoft Office (Word; Excel; PowerPoint) required;
- High level of aptitude in calendar management required;
- Ability to work calmly and effectively, and prioritize assignments in a fast-paced, high production environment;
- Ability to meet deadlines while managing multiple projects;
- Must be pro-active, detailed-oriented, able to multi-task, and prioritize an often shifting workload;
- Ability to take on other duties as assigned on short notice;
- Excellent interpersonal and communication skills, both verbal and written, and expected to maintain confidentiality as well as exhibit discretion and professionalism.
- Ability to represent the URI Foundation with external stakeholders and work effectively with colleagues across several levels including the President, members of the Board and Trustees.
- Occasional nights/weekends for select events may be required.
- Expected to work with limited supervision, communicate status of projects, identify problems and seek guidance in resolution from the supervisor;
- A bachelor’s degree preferred or equivalent combination of education and administrative experience similar to the duties described above.
Forward letter of interest, resume, salary requirements, and references to:URI FoundationAttn:
79 Upper College Road
Kingston, RI 02881